Administrative Assistant

Renton, WA

Full Time

Entry Level

Job Title:        Administrative Assistant
Department: Administration
Reports To:    Vice President of Human Resources
FLSA:             Non-Exempt
SUMMARY
Provide general administrative support to: Vice President of Human Resources, Vice President of Corporate Partnerships, Vice President of Digital & Emerging Media, Vice President of Business Strategy & Analytics and Vice President of Tickets & premium.
Support the Human Resources, Corporate Partnerships, Digital Media, Business Strategy & Analytics and Ticket Sales departments by coordinating calendars, meetings, conference rooms, events, travel and expense reports. This position requires a high level of confidentiality, excellent communication, customer service and organizational skills along with the ability to evaluate, balance multiple projects and prioritize duties as needed. Attention to detail, the ability to work under deadlines and the use of discretion are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Duties will differ between Department/Vice President this position supports. Other duties may be assigned.

Schedule and coordinate meetings, conference rooms, calls and agendas
Assist with greeting guests, scheduling interviews and orientations
Prepare information and materials for meetings and presentations
Compose business correspondence, draft memos and communication
Provide office support including scanning, supply orders, filing, data entry, photocopies, mail and updating subscriptions
Manage expense reports, receipts, purchase orders and bookkeeping tasks to ensure accurate financial records
Calendar management
Coordinate travel, lodging and ground transportation for meetings and conferences
Assist with client appreciation correspondence and hospitality
Organize and coordinate department events, meetings and projects
Assist with task management within the department project management system
Serve as back-up office assistant and receptionist

EDUCATION AND QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum of two years of administrative support experience
Bachelor's Degree preferred but not required
Strong interpersonal and communication skills
Manage changing priorities in a dynamic, high-pressure, fast-paced environment
Flexibility to adapt to different environments and working cultures
Ability to manage multiple tasks and creatively solve day-to-day challenges
Excellent computer skills - master of the Microsoft Office suite (Word, Excel, PowerPoint)

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May at times be exposed to varied weather conditions
While performing the duties of this job the employee is regularly required to use hands and fingers. The employee is frequently required to reach with hands and arms. The employee is required to stand, sit, stoop, kneel, crouch or crawl. The employee is frequently required to lift 10 pounds. This job requires many hours of standing and walking during events and on game day. The visual requirements include: the ability to adjust focus, peripheral vision, and close vision. Requirements may vary depending on position

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be flexible with schedule, including availability to work over-time on weekends and evenings as needed

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
COMPENSATION AND BENEFITS
The hourly rate range for this position is: $22.75 - $31.00
The hourly rate applies to the current posting. The posted hourly rate may vary based on key factors including, but not limited to, education, job-related knowledge, experience and skill set.
We offer excellent benefits, please view here: https://www.seahawks.com/about/employment/benefits
Company: FNW

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